Alumni Event Checklist

Defining Objectives and Target Audience

Define the objectives of the alumni event (e.g., networking, fundraising, celebrating achievements).

What do you want to achieve?

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Objectives 5 min

Identify the target alumni groups (e.g., specific graduating classes, departments, geographical areas).

Who are you trying to reach?

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Target Audience 5 min

Date, Time, and Venue

Choose a suitable date and time for the event, considering alumni availability.

Avoid major holidays and other conflicting events.

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Date and Time 5 min

Select an appropriate venue that can accommodate the expected number of attendees.

Consider location, capacity, and amenities.

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Venue Selection 10 min

Book the venue and confirm all booking details.

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Venue Booking 5 min

Program and Activities

Develop an engaging program with relevant activities (e.g., keynote speakers, networking sessions, campus tours).

Cater to different interests and preferences.

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Program Development 10 min

Arrange for speakers, entertainment, or other special features.

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Speaker and Entertainment 10 min

Promotion and Communication

Develop a marketing and communication strategy to reach alumni.

Utilize email, social media, alumni website, and other relevant channels.