Brooks Street
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OFFICE MANAGER, A/P & PAYROLL MANAGER
Brooks Street: Laguna Beach, California
March 2010 – Present
• Manage diverse responsibilities encompassing office organization, supply management, research, and procurement.
• Coordinate comprehensive travel arrangements, including flights, accommodation, and dining reservations and organizing company events.
• Ensure seamless access to necessary resources through effective communication with utilities, IT departments, Insurance Companies and clients.
• Skillfully organize and maintain a robust database for efficient meeting and record management.
• Compose professional letters and communications, showcasing strong written communication skills.
• Streamline mail operations, overseeing sorting, distribution, and management of outgoing mail and postage services.
• Provide exceptional communication and organizational support for smooth office operations.
• Meticulously oversee company-wide accounts payable processes, ensuring accurate coding and billing adherence.
• Expertly handle monthly draws for bank or investor funding, executing precise online payments and maintaining meticulous records.
• Deliver exceptional vendor management, promptly addressing inquiries and compiling necessary 1099 forms.
• Provide comprehensive weekly reporting, ensuring smooth check run approval and accurate documentation.
• Prepare bank reconciliations and approve wire transfers.
• Prepare detailed reconciliation reports for credit card holders, collaborating with the billing department for billing projects.
• Maintain strict confidentiality and adhere to state regulations while securing employee documentation.
• Facilitate seamless onboarding for new employees, ensuring efficient workstation setup.
• Meticulously manage multi-state payroll disbursement, including garnishments, benefits, and taxes.
• Conduct comprehensive audits of I-9s, W-4 forms and handle year-end reporting for regulatory compliance.
• Accurately calculate timecards...
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